Q1: What should I do before starting the training?

1. First, you should create a training request by filling out the necessary fields. These fields are primarily for insurance/accounting stuff. On the training request creation page, you should be able to see your company listed. Select your company, and select the appropriate starting and ending days. Note that this procedure does not send any emails or requests to the company; this is for us to keep track of the training.
2. Once you create your training request, navigate to "Training Requests / List" page. You will see all your training requests. When you click on a training request, you will see the necessary information about the training. Click on 'generate acceptance form' to generate your acceptance form. Check if there is anything wrong with the information. If so, send an email to the internship advisor.
3. You should sign this form, then get it signed and stamped by your company. Upload the form signed by all three parties (you, our department, and your company). Your training request will be processed and accepted if there is no problem.
4. Once the request has been accepted, you will see a training record created for your new internship on your home page. After your request has been accepted, you should send the signed form to the accountant's office (hesap işleri) so that they can start your insurance. They will send you a form (4A işe giriş bildirgesi) that states your insurance has started.

Note: The accountant's office can only process your acceptance form one week prior to your internship's start date. So, it is best that you send the signed form at least 1 day before and at most 7 days before to the accountant's office. Therefore, you can get 4A işe giriş bildirgesi only one week before your internship. Also, see Q7.

Q2: What if the company I will work for is not listed on the training request creation page?

For several reasons, your company might not be listed in our system. Please create the company with the necessary information when that is the case. However, you cannot directly create a company, but you can create a company request. This is for moderation. We will process your company requests (and edit them if necessary). In the meantime, you do not have to wait for your company request to be accepted. You can create your training request by selecting your company not from the company list but from the company request list.

Q3: I don't have an account; how can I get one?

If you have an account on the previous system (http://saka.cmpe.boun.edu.tr/restricted/index.php), you have an account on this system, just reset your password and update your info.

If you don't have an account on the previous system, send an email to the internship advisor (currently Alper Ahmetoğlu, alper.ahmetoglu@boun.edu.tr) as
Email title: CMPE Intern Account Request
Email body:
Name: your name
Surname: your surname
Student ID: your student id
Email: email that you want to use for this system
Phone: your phone number
TR Identity No (TC Kimlik No): your tc no (this is required for insurance stuff)
Birth Date: your birth date (this is also required for insurance stuff)
and add your student card photo as an attachment.

Q4: What happened to the previous system, cmpe restricted?

We want to automate some stuff (mainly signing acceptance forms and exporting CSVs for the accountant's office). You might not see a significant difference from your side.

• We migrated previous records to the new system, though there might be some peculiarities.
• If you had a cmpe restricted account, you now also have a cmpe intern account. However, we could not migrate your passwords since they are encrypted (with different encryption from the one we use now). So, your passwords are randomly initialized; no one knows. You can reset your password via forgot password.
• Some of your training documents are not migrated. Please send an email to the internship advisor if you want to access them.

Q5: I have completed my training, now what?

All documents: https://www.cmpe.boun.edu.tr/undergraduate/training/documents

1. Fill out the training completion form and get it signed and stamped by your company. Send it to hesap@boun.edu.tr. Please do this step as soon as possible after you complete your training.
2. Write your training report by following the training report template. We suggest you take notes during your training that would help you write the report more easily.
3. Get your trainee evaluation form signed and stamped by your supervisor at the company. Note that this document is strictly confidential; you should not see its filled form (so that the company can evaluate you without any conflict of interest). Either you should deliver this document in a sealed envelope (the preferred method), or your supervisor at the company should send it to the internship advisor (alper.ahmetoglu@boun.edu.tr) from their company email (e.g., alice@facebook.com, not alice@gmail.com).
4. Fill out the company evaluation on your training record page (the green part).
5. Upload your bank receipt (if you received payment) to the system.
6. Upload other necessary forms to the system.

For "Insurance start form" and "Insurance end form", search for "4A İşe Giriş Çıkış Bildirgesi" in e-devlet. It is possible that you only see the "insurance start form" in e-devlet, not the "insurance end form". Don't worry, check it regularly in a couple of days.

Q6: The company requires me to submit a document which certificates that training is mandatory for our department. How can I get such a document?

Dean's office can give you a document that states that 60 days of training is mandatory for Computer Engineering students. Send an email to Seyran Şenel (seyran.senel@boun.edu.tr) about your inquiry.

Q7: The company requires me to submit a report of social security insurance status (SSK Bildirgesi) or another document that certificates that Boğaziçi University will be responsible for the social security insurance of the trainee during the training period?

The Accounting Department (Hesap İşleri Şubesi) is in charge of issuing the social security insurance papers of the trainee. You can obtain a report of social security insurance from Hesap İşleri seven days before your training starts. Until that report is ready, they can give you a document that states that Boğaziçi University will cover your social security insurance during your training. The Accounting Department is located in the basement of the Rectorate's Building.

Q8: When is the deadline to submit the training documents?

One week after the start date of semesterly classes is the deadline for

1. Submitting the training completion form to the accounting department and uploading it to the system.
2. Uploading the bank receipt of the payment (only if the company has paid a wage to the intern) to the system.

One month after the start date of semesterly classes is the deadline for submitting

1. Training report
2. Trainee evaluation form
3. Company evaluation form

to the system.

Q9: Where do I have to hand my physical documents in (if I plan to submit them physically)?

The internship advisor's (currently Alper Ahmetoğlu) mailbox located in the secretariat. Remember that you should upload the training report to the system even if you give the original copy. So make sure that you have scanned your training report.

Q10: How many days of previous training can be counted for transfer students?

Transfer students can use at most 30 workdays of training from the period they spent in their previous institutions by supplying official documents such as their transcript.

Q11: What about the stamps (kaşe) and the approval signatures over the training documents?

• Each page of the training booklet (including both the weekly program and the report part) must be signed and stamped. No signature or stamp is required for the code samples and supplementary materials included in the appendices.
• The trainee evaluation form must also be signed and stamped. It should be submitted in a sealed envelope, which is also signed and stamped.
• The training completion form should be signed and stamped.

Q12: What happens if I cannot hand documents in until the deadline?

The penalty is a one-day reduction from the training period for each day late.

Q13: What are the periods allowed for training?

Basically, you can work as a trainee in the summer and winter breaks. You are not allowed to work in the fall and spring semesters and corresponding final periods. You can work as a trainee on weekdays and Saturdays, but not on Sundays. You cannot work on religious and national holidays.

Q14: What are the techniques to fill a training booklet?

Check out the training report template. You are expected to follow the general report rules given at the end and submit your training booklet exactly in the same format. The template contains the mandatory main sections, the minimum and the maximum number of pages for each section, and the information that should go under that section. Make sure that you follow those rules and answer all those questions. Include additional subsections to improve the quality and the readability of your report. The training booklet should be written in English.

First of all, you have to realize that you are writing a report, not a summary of a book or manual, for the internship activities part of the training booklet. Therefore, in the report, you have to explain what you have done. Do not summarize a manual or a book for your training booklet. Think about the activities you have performed during training, e.g., analysis, coding, testing, learning how to use software tools, attending meetings, presenting, etc. For each of those activities, give details of your work.

Q15: How can I find a company for training?

The requests for trainees from the industry are posted on the training board. Please check this board regularly. Moreover, you can search for other companies. A partial list of companies is available here. Of course, the companies you can work for as a trainee are not limited to those on the list.

Q16: What is the type of application areas allowed for training?

The application can be in one of the following topics:

• System Analysis and Design
• Software Design and Development
• Database and Knowledge Base Application
• Microprocessor-Based System Design and Applications
• Computer Network Application
• Computer-Aided Design and Manufacturing Applications

Q17: Can I also do my training abroad?

Yes, training abroad is permitted. Make sure that all documents are complete before finishing your training. Otherwise, it may not be possible to contact the company to get signatures and stamps.

Q18: Does the university provide insurance for training abroad?

Yes. The university will provide your social security insurance even if the company is located abroad. You should follow the regular procedure.