CMPE INTERN

Frequently Asked Questions

Q1: What should I do before starting the training? (Check Q3 to create an account.)

  1. First, you should create a training request by filling out the necessary fields. These fields are primarily for insurance/accounting stuff. On the training request creation page, you should be able to see your company listed. Select your company, and select the appropriate starting and ending days. Note that this procedure does not send any emails or requests to the company; this is for us to keep track of the training.
  2. Once you create your training request, navigate to "Training Requests / List" page. You will see all your training requests. When you click on a training request, you will see the necessary information about the training. Click on 'generate acceptance form' to generate your acceptance form. Check if there is anything wrong with the information. If so, send an email to the internship advisor.
  3. You should sign this form, then get it signed and stamped by your company until the final week before your internship starts. Upload the form (as PDF) signed by two parties (you, and your company). Your training request will be processed and accepted if there is no problem. After that, our department will sign the form during the final week before your internship starts (not earlier).
  4. Once the request has been accepted, you will see a training record created for your new internship on your home page. After your request has been accepted, the system will send the signed form to the accountant's office (hesap işleri) so that they can start your insurance. You are no longer required to send it yourself. The accountant's office will send you a form (4A işe giriş bildirgesi) stating your insurance has started.
  5. Starting your internship without this insurance, or submitting your training request at the last minute to obtain the SGK form, will result in a penalty during the evaluation of your report (-1 day for each late day). Internships completed without this insurance will not be evaluated or accepted.

Note: The accountant's office can only process your acceptance form one week before your internship's start date. So, it is best to upload the signed form one week before the internship so that it can be processed and sent to the accountant's office. Consequently, you can get 4A işe giriş bildirgesi only one week before your internship. Also, see Q7.

Note 2: Your "Total Number of Working Days" can't exceed 60 in an internship (Otherwise insurance problems will occur). And keep in mind that, we can't accept more than 45 days. https://www.cmpe.boun.edu.tr/tr/undergraduate/training/program-overview

Note 3: Also, if you have previous internships that are accepted 40 days, you SHOULD NOT find a new internship that exceeds 30 days !!! (+10 days is acceptable at max since you need 60 days to graduate.)

Example:


TURKISH VERSION:

  1. Öncelikle gerekli alanları doldurarak staj talebi oluşturmalısınız. Bu alanlar öncelikle sigorta/muhasebe işleri içindir. Staj talebi oluşturma sayfasında şirketinizin listelendiğini görebilmeniz gerekir. Şirketinizi seçin ve uygun başlangıç ve bitiş günlerini seçin. Bu prosedürün şirkete herhangi bir e-posta veya istek göndermediğini unutmayın; Bu, stajı takip etmemiz için.
  2. Staj talebinizi oluşturduktan sonra "Staj Talepleri / Liste" sayfasına gidin. Tüm staj isteklerinizi göreceksiniz. Bir staj talebine tıkladığınızda, stajla ilgili gerekli bilgileri göreceksiniz. Kabul formunuzu oluşturmak için 'kabul formu oluştur'a tıklayın. Bilgilerde yanlışlık olup olmadığını kontrol edin. Öyleyse, staj danışmanına bir e-posta gönderin.
  3. Bu formu imzalayıp firmanıza imzalatıp kaşeletmelisiniz. İki taraf (siz ve şirketiniz) tarafından imzalanmış formu (PDF olarak) yükleyin. Herhangi bir sorun olmaması durumunda staj talebiniz işleme alınacak ve kabul edilecektir. Daha sonra departmanımız formu imzalayacaktır.
  4. Talep kabul edildikten sonra, ana sayfanızda yeni stajınız için oluşturulmuş bir staj kaydı göreceksiniz. Talebiniz kabul edildikten sonra sistem sigortanızı başlatabilmeleri için imzalı formu hesap işlerine gönderecektir. Muhasebeci size sigortanızın başladığını belirten bir form (4A işe giriş bildirimi) gönderecektir.

Not: Muhasebeci, kabul formunuzu ancak staj başlangıç tarihinizden bir hafta önce işleme alabilir. Bu nedenle, imzalı formun stajdan bir hafta önce yüklenmesi, işlenmesi ve muhasebeciye gönderilmesi en iyisidir. Sonuç olarak stajınızdan sadece bir hafta önce 4A işe giriş bildirimi alabilirsiniz. Ayrıca bkz. Q7.

Not 2: Stajda "Toplam Çalışma Gününüz" 60'ı geçemez (Aksi takdirde sigorta sorunu yaşanır). Ve unutmayın, 45 günden fazlasını kabul edemeyiz. https://www.cmpe.boun.edu.tr/tr/underschool/training/program-overview

Not 3: Ayrıca, daha önce 40 gün kabul edilen stajlarınız varsa, 30 günü aşan yeni bir staj BULMAMALISINIZ !!! (Mezun olmak için 60 güne ihtiyacınız olduğundan en fazla +10 gün kabul edilebilir.)

Örnek:


Q2: What if the company I will work for is not listed on the training request creation page?

For several reasons, your company might not be listed in our system. Please create the company with the necessary information when that is the case. However, you cannot directly create a company, but you can create a company request. This is for moderation. We will process your company requests (and edit them if necessary). In the meantime, you do not have to wait for your company request to be accepted. You can create your training request by selecting your company not from the company list but from the company request list.


Q3: I don't have an account; how can I get one?

If you have an account on the previous system (http://saka.cmpe.boun.edu.tr/restricted/index.php), you have an account on this system, just reset your password and update your info.

If you don't have an account on the previous system, send an email to cmpesystem@gmail.com as
Email title: CMPE Intern Account Request
Email body:
Student ID: your student id
Name: your name
Surname: your surname
Email: email that you want to use for this system (if you want to use a mail address other than your BOUN mail address, please use your BOUN mail address while sending this, so we can ensure that you are a legit student.)

Phone: your phone number
TR Identity No (TC Kimlik No): your tc no (this is required for insurance stuff)
Birth Date: your birth date (this is also required for insurance stuff)
and add your student card as an attachment (make sure that information on the card is readable).


Q4: What happened to the previous system, cmpe restricted?

We want to automate some stuff (mainly signing acceptance forms and exporting CSVs for the accountant's office). You might not see a significant difference from your side.


Q5: I have completed my training, now what?

🗣️UPLOAD ALL DOCUMENTS TO intern.cmpe.boun.edu.tr. DO NOT SEND US ANY DOCUMENTS 🗣️!!

YES WE MEAN ALL OF THEM:

All documents: https://www.cmpe.boun.edu.tr/undergraduate/training/documents.

  1. We do not accept any physical documents; ALL the documents (including the training completion form) need to be submitted through the intern.cmpe.boun.edu.tr website. It is your responsibility to upload documents to the system before the deadlines. We will not accept any documents through email. Please upload your documents using "Edit/Upload" BUTTON. YES, it is clickable; it is a BUTTON. Please click on it 👈👈👈
  2. Fill out the training completion form and get it signed and stamped by your company. Send it to hesap@bogazici.edu.tr. Please do this step as soon as possible after you complete your training. Upload the training completion form to intern.cmpe.boun.edu.tr with other documents. Do not send the documents to cmpesystem@gmail.com, we do not accept or upload documents on your behalf. It is your responsibility to upload all the documents to intern.cmpe.boun.edu.tr.
  3. Write your training report by following the training report template. We suggest you take notes during your training that would help you write the report more easily. You should get your report signed and stamped by your company and submit it to the system. If the company does not have a stamp, your supervisor at your company should send the signed report to cmpesystem@gmail.com from their company email address (you still need to upload the signed report to the system). In either case, we need a way to verify that your supervisors are aware of your report.
  4. The trainee evaluation form should be filled out and submitted confidentially. You need to open the training page, click 'request verification' near 'Trainee Evaluation Form', and enter your supervisor's and department head's company mail addresses (e.g., alice@facebook.com, not alice@gmail.com). The system will send them a link to fill out the form remotely. You will be notified when they have submitted your form. The system first sends the link to the supervisor to fill out the form. After the supervisor fills out the form, the system sends an email to the supervisor, the department head, and the student, confirming that the form has been completed. It is expected for the link to go to the supervisor, not the department head. Kindly suggest your supervisor to check their spam folder if they have not received our email.
  5. Fill out the company evaluation on your training record page (the green part).
  6. Upload your bank receipt (if you received payment) to the system.
  7. Upload other necessary forms to the system.

AGAIN: PLEASE UPLOAD ALL DOCUMENTS TO intern.cmpe.boun.edu.tr. DO NOT SEND US ANY DOCUMENTS!!

Due to the volume of inquiries we receive, questions regarding this issue will not be answered.

We truly hope we have made UPLOADING ALL THE DOCUMENTS TO intern.cmpe.boun.edu.tr crystal clear. 🫨🤞.

For "Insurance start form" and "Insurance end form", search for "4A İşe Giriş Çıkış Bildirgesi" in e-devlet. It is possible that you only see the "insurance start form" in e-devlet, not the "insurance end form". Don't worry, check it regularly in a couple of days.

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🗣️TÜM DOKÜMANLARI intern.cmpe.boun.edu.tr ADRESİNE YÜKLEYİN. BİZE HİÇBİR DOKÜMAN GÖNDERMEYİN 🗣️!!

EVET, HEPSİNİ KASTEDİYORUZ:

Tüm dokümanlar: https://www.cmpe.boun.edu.tr/undergraduate/training/documents.

  1. Hiçbir fiziki doküman kabul etmiyoruz; TÜM dokümanların (staj tamamlama formu dahil) intern.cmpe.boun.edu.tr web sitesi üzerinden gönderilmesi gerekmektedir. Dokümanları son teslim tarihlerinden önce sisteme yüklemek sizin sorumluluğunuzdur. E-posta yoluyla hiçbir doküman kabul etmeyeceğiz. Lütfen dokümanlarınızı "Düzenle/Yükle" (Edit/Upload) BUTONUNU kullanarak yükleyin. EVET, o tıklanabilir; o bir BUTONDUR. Lütfen ona tıklayın 👈👈👈
  2. Staj tamamlama formunu doldurun ve şirketinize imzalatıp kaşeletin. Bunu hesap@bogazici.edu.tr adresine gönderin. Lütfen bu adımı stajınızı tamamladıktan sonra mümkün olan en kısa sürede yapın. Staj tamamlama formunu diğer dokümanlarla birlikte intern.cmpe.boun.edu.tr'ye yükleyin. Dokümanları cmpesystem@gmail.com adresine göndermeyin, sizin adınıza doküman kabul etmiyor veya yüklemiyoruz. Tüm dokümanları intern.cmpe.boun.edu.tr'ye yüklemek sizin sorumluluğunuzdur.
  3. Staj raporu şablonunu takip ederek staj raporunuzu yazın. Raporu daha kolay yazmanıza yardımcı olacak notları stajınız sırasında almanızı öneririz. Raporunuzu şirketinize imzalatıp kaşeletmeli ve sisteme yüklemelisiniz. Eğer şirketin kaşesi yoksa, şirketinizdeki süpervizörünüz imzalı raporu kendi şirket e-posta adresinden cmpesystem@gmail.com adresine göndermelidir (imzalı raporu yine de sisteme yüklemeniz gerekmektedir). Her iki durumda da, süpervizörlerinizin raporunuzdan haberdar olduğunu doğrulamamızın bir yoluna ihtiyacımız var.
  4. Stajyer değerlendirme formu gizli olarak doldurulmalı ve gönderilmelidir. Staj sayfasını açmanız, 'Stajyer Değerlendirme Formu'nun yanındaki 'doğrulama talep et'e (request verification) tıklamanız ve süpervizörünüzün ve bölüm başkanınızın şirket e-posta adreslerini (örn., alice@facebook.com, alice@gmail.com değil) girmeniz gerekmektedir. Sistem onlara formu uzaktan doldurmaları için bir bağlantı gönderecektir. Onlar formunuzu gönderdiklerinde size bildirim yapılacaktır. Sistem, formu doldurması için bağlantıyı öncelikle süpervizöre gönderir. Süpervizör formu doldurduktan sonra, sistem hem süpervizöre, hem bölüm başkanına hem de öğrenciye formun doldurulduğuna dair bir e-posta gönderir. Bağlantının bölüm başkanına değil, süpervizöre gitmesi beklenen bir durumdur. Eğer email süpervizörünüze ulaşmadıysa Spam dosyasını kontrol etmelerini öneriniz.
  5. Staj kayıt sayfanızdaki (yeşil kısımdaki) şirket değerlendirmesini doldurun.
  6. Banka dekontunuzu (eğer ödeme aldıysanız) sisteme yükleyin.
  7. Diğer gerekli formları sisteme yükleyin.

TEKRAR: LÜTFEN TÜM DOKÜMANLARI intern.cmpe.boun.edu.tr ADRESİNE YÜKLEYİN. BİZE HİÇBİR DOKÜMAN GÖNDERMEYİN!!

Aldığımız soruların yoğunluğu nedeniyle, bu konuyla ilgili sorular cevaplanmayacaktır.

TÜM DOKÜMANLARI intern.cmpe.boun.edu.tr ADRESİNE YÜKLEME konusunu gayet net bir şekilde açıkladığımızı umuyoruz. 🫨🤞.

"Sigorta başlangıç formu" (Insurance start form) ve "Sigorta bitiş formu" (Insurance end form) için, e-devlet'te "4A İşe Giriş Çıkış Bildirgesi"ni aratın. e-devlet'te sadece "sigorta başlangıç formunu" görüp, "sigorta bitiş formunu" görmemeniz mümkündür. Endişelenmeyin, birkaç gün içinde düzenli olarak kontrol edin.


Q6: The company requires me to submit a document which certificates that training is mandatory for our department. How can I get such a document?

Dean's office can give you a document that states that 60 days of training is mandatory for Computer Engineering students. Email one of the personnel at the Dean's office (http://www.eng.boun.edu.tr/tr/deans-office, pekcangu@bogazici.edu.tr) about your inquiry.


Q7: The company requires me to submit a report of social security insurance status (SGK Bildirgesi) or another document that certificates that Boğaziçi University will be responsible for the social security insurance of the trainee during the training period?

The Accounting Department (Hesap İşleri Şubesi) is in charge of issuing the social security insurance papers of the trainee. You can obtain a report of social security insurance from Hesap İşleri seven days before your training starts. Until that report is ready, they can give you a document that states that Boğaziçi University will cover your social security insurance during your training. The Accounting Department is located in the basement of the Rectorate's Building.


Q8: When is the deadline to submit the training documents? When should we upload the receipt?

One week after the start date of semesterly classes is the deadline for

  1. Submitting the training completion form to the accounting department and uploading it to the system.

One month after the start date of semesterly classes is the deadline for submitting

  1. Training report
  2. Trainee evaluation form
  3. Company evaluation form
  4. Uploading the bank receipt of the payment (only if the company has paid a wage to the intern) to the system.

Recipt

If your salary has not yet been deposited, the fact that you cannot upload the receipt document is generally not considered a problem.

You should upload the receipt document by the Training Report deadline if you have the receipt.

Note the following regarding payment receipts:

• If you did not receive a salary or if the company does not wish to share salary information, uploading the receipt is not mandatory and will not cause an issue.

• If your payment is delayed uploading the document at that time is acceptable. However, you must upload ALL the remaining documents until the deadline.

Example: Classes begin on 22 September, 2025 based on https://akademiktakvim.bogazici.edu.tr/en/events/akademik . Then the deadline is 22 October, 2025, 23:59. Please follow the same logic for other semesters.

Q8.1: I have uploaded my documents, but the status is still 'Not Evaluated' (Accepted Days: 0). Should I send a follow-up email?

A: NO! 😩 The evaluation process proceeds based on our schedule after the submission deadline, regardless of your upload date. There is no definite timeline for evaluation (No FIFO). All reports will be evaluated together.

Do not send follow-up emails regarding the evaluation status unless you have a graduation-related emergency that requires expedited review.

S: Belgelerimi son teslim tarihine kadar yükledim, ancak durum hala 'Değerlendirilmedi' (Kabul Edilen Gün Sayısı: 0) görünüyor. Endişelenmeli miyim veya takip e-postası göndermeli miyim?

C: HAYIR! 😩 Değerlendirme süreci, son teslim tarihinden sonra başlar. Raporların okunması için belirli bir takvim yoktur, tüm raporlar beraber okunacaktır.

Hızlandırılmış inceleme gerektiren acil bir mezuniyet durumunuz yoksa, değerlendirme durumu hakkında takip e-postası göndermeyiniz.


Q9: How can I contact you?

For all internship-related matters, please contact us at cmpesystem@gmail.com. Kindly REFRAIN from emailing academic staff directly unless it is an urgent matter.

Please note that if your question is already addressed in the FAQ section of this website, your email WILL NOT receive a response.

It is mandatory to read and comply with the provided FAQ and guidelines. Adherence to these instructions is your responsibility. Inquiries concerning information already available in these documents will not be addressed. We accept no responsibility for any adverse outcomes resulting from a failure to follow the guidelines.

PLEASE READ THE INSTRUCTIONS BELOW BEFORE SENDING AN EMAIL TO cmpesystem@gmail.com

Please send all emails to cmpesystem@gmail.com. We can only respond to emails sent to this address; inquiries sent directly to academic staff (teaching assistants or professors) will not receive a reply unless it is an urgent matter.

If you could not find the answer to your question in the FAQ, or if the existing answers are insufficient, we kindly ask you to follow the procedure below. This process will not only help us provide you with a clearer answer but will also make our FAQ more useful for future students. We are grateful for your contribution in advance.

Please follow these steps when sending us an email:

  1. Closest Question: From our FAQ page (https://intern.cmpe.boun.edu.tr/faq/), please copy and paste the question and answer that you find closest to your own.

  2. Explanation: Briefly explain why the text you copied does not fully answer your question.

  3. Suggestion for Improvement: Please provide your suggestion on how this FAQ text could be made clearer and more understandable to prevent similar questions in the future. In this step, you are expected to write and send us a more explanatory version of the potential answers (or the answer if you are back at this step after you have received an answer) in both English and Turkish, in a way that would leave no questions in the reader's mind. If you believe a new question should be added, please send us the question and answer in the same format, in both English and Turkish.

Thank you once again for your valuable contribution to our department and to future students by helping us improve our FAQ.

We aim to continuously improve our FAQ page with feedback from our students. In this regard, we are now following this collaborative approach.

If you follow the steps above, we will answer your question after receiving your feedback. Please email us by following step 3 (Suggestion for Improvement) after your question has been answered.


Stajla ilgili tüm konular için lütfen cmpesystem@gmail.com adresinden bizimle iletişime geçin. Acil bir durum olmadığı sürece lütfen akademik personele doğrudan e-posta göndermekten kaçının.

Sorunuz bu web sitesinin SSS bölümünde zaten yanıtlanmışsa, e-postanıza YANIT ALMAYACAĞINIZI lütfen unutmayın.

SSSı ve yönergeleri okumak ve bunlara uymak zorunludur. Bu talimatlara uymak sizin sorumluluğunuzdadır. Bu belgelerde halihazırda mevcut olan bilgilerle ilgili sorular yanıtlanmayacaktır. Yönergelere uyulmaması nedeniyle ortaya çıkabilecek olumsuz sonuçlardan sorumlu değiliz.


Q10: How many days of previous training can be counted for transfer students?

Transfer students can use at most 30 workdays of training from the period they spent in their previous institutions by supplying official documents such as their transcript.


Q11: What about the stamps (kaşe) and the approval signatures over the training documents?

Q11.1: Can the department head sign the internship notebook?

A: The training report must be signed and stamped by the company.

The signature should come from the supervisor or an authorized representative of the company like department head.


Q12: What happens if I cannot hand documents in until the deadline?

The penalty is a one-day reduction from the training period for each day late.


Q13: What are the periods allowed for training?

Basically, you can work as a trainee during the summer and winter breaks. You are not allowed to work during the fall and spring semesters or their corresponding final exam periods. You may work as a trainee on weekdays and Saturdays, but not on Sundays. Additionally, you cannot work on religious or national holidays.

If you are not enrolled in any courses during the term, you may work as a trainee, provided you verify this with your transcript.

If you are taking summer courses and wish to complete an internship during the summer, you must follow these rules:

However, because some course schedules may be spread throughout the week rather than confined to a single day, you must detail your internship hours clearly in your training report. This will allow us to determine the actual number of valid working days based on your schedule.

This means you cannot be certain in advance that the days will be counted exactly as indicated; the final decision will be made during the evaluation of your report.

The term "T semester" refers to a situation where all coursework has been completed, but only the internship remains unfinished. In this case, when the new semester starts, instead of registering for regular courses, the student enrolls only in the course CMPE400 (without credit), pays the semester tuition fee but does not select any credit-bearing courses. During the semester, the student completes the internship and submits the required documents, and the grade for CMPE400 is assigned within the same semester. For your internship request to be approved, you must send your transcript to cmpesystem@gmail.com showing that CMPE400 was the only course you took that semester.


Q14: What are the techniques to fill a training booklet?

Check out the training booklet template here. You are expected to follow the general report rules given at the end and submit your training booklet exactly in the same format. The template contains the mandatory main sections, the minimum and the maximum number of pages for each section, and the information that should go under that section. Make sure that you follow those rules and answer all those questions. Include additional subsections to improve the quality and the readability of your report. The training booklet should be written in English.

First of all, you have to realize that you are writing a report, not a summary of a book or manual, for the internship activities part of the training booklet. Therefore, in the report, you have to explain what you have done. Do not summarize a manual or a book for your training booklet. Think about the activities you have performed during training, e.g., analysis, coding, testing, learning how to use software tools, attending meetings, presenting, etc. For each of those activities, give details of your work.

You are required to include the source code of the work you conducted during your internship in the appendix section of your report. The included code should be representative of the entirety of your work during the internship and should not be limited to a few isolated code blocks. Ensure the code is well-organized and visually readable.

If you are unable to share the code due to company policies, you must explicitly state this in the report and have the relevant page signed and stamped.


Q15: How can I find a company for training?

The requests for trainees from the industry are posted on the training board. Please check this board regularly. Moreover, you can search for other companies. A partial list of companies is available here. Of course, the companies you can work for as a trainee are not limited to those on the list.


Q16: What is the type of application areas allowed for training?

The application can be in one of the following topics:


Q17: Can I also do my training abroad?

Yes, training abroad is permitted. Make sure that all documents are complete before finishing your training. Otherwise, it may not be possible to contact the company to get signatures and stamps.

Additionally, the university will provide your social security insurance even if the company is located abroad. You should follow the regular procedure.


Q18: Do you accept research internships?

Internships conducted at universities, whether in Turkey or abroad, are not accepted. Similarly, internships at companies that consist solely of research and result in a research report are also not accepted.

During your internship, you are required to engage in development or design work related to at least one area within the field of computer engineering.